Nafasi 14 za Kazi Kutoka Tanzania Ports Authority (TPA)

OFISI ya Menejimenti ya Utumishi wa Umma na Utawala Bora imetangaza nafasi za kazi  mbalimbali katika Bandari ya Tanzania (TPA). Mwisho wa kuomba kazi hizo ni 09/12/2018.

1.BOARD AFFAIRS OFFICER – 1 POST

Employer: Tanzania Ports Authority (TPA)
Date Published: 2018-11-26
Application Deadline: 2018-12-09

DUTIES AND RESPONSIBILITIES:

(i)Assists in the preparation and review of the Calendar of Activities for the Board of Directors;

(ii)Provides proposals and recommendations on necessary improvements on workflow;

(iii)Make all necessary arrangements to ensure availability of facilities and logistics for Board activities as assigned by the Supervisor;

(iv)Assists in the preparation of the minutes of the Board of Directors;

(v)Assists in following up of the implementation of directives issued by the Board and updating implementation reports submitted by the Management;

(vi)Assists in the preparation of the plans, budgets, reports and other secretarial services for Board meetings; and

(vii)Performs any other official duties as assigned from time to time.

QUALIFICATION AND EXPERIENCE:

First degree either in Law or Public Administration from any recognized higher learning Institution.

Must be computer Literate, fluent in English and Swahili languages and Good writing and oral presentation skills. General experience in related field will be an added advantage.

REMUNERATION: Salary Scale TPGS 6

 

2. ADMINISTRATION MANAGER – 1 POST

DUTIES AND RESPONSIBILITIES:

(i)To interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;

(ii)To provide and supervise clerical, registry, messenger and courier services and manage office records including safety               services;

(iii)To establish and maintain effective and efficient administrative support services;

(iv)To provide office premises cleanliness and ground maintenance;

(v)To undertake office vehicle maintenance and fleet management;

(vi)To provide office furnishings and retooling services;

(vii)To plan, facilitate procurement and manage contracts and services delivery for all outsourced administrative services;

(viii)To coordinate the preparation and implementation of the Recurrent Budget for the Administration services;

(ix)To participate in the preparation and implementation of fundamental TPA strategic plans; and

(x)To perform any other official duties as may be assigned from time to time.

 

 

QUALIFICATION AND EXPERIENCE:

Master’s Degree either in Human Resources Management, Public Administration, or Business Administration majoring in Human Resources Management from recognized institution  with working experience of at least Five (5) years in relevant field, of which Three (3) years  must be in managerial positions. Must also be computer literate and fluent in English and Swahili languages.

 

3. RECORDS MANAGEMENT OFFICER II. – 2 POST

DUTIES AND RESPONSIBILITIES:

•    To supervise improvement of records and archives management offices
•    To prepare and assist the supervisor in allocation of work schedules
•    To put records (letters, minutes) in appropriate files and repositories.
•    To manage the input/output control of mails and documents and ensure prompt delivery to destinations;
•    To ensure that all office correspondences are properly managed
•    To create and maintain an effective filing system.
•    To ensure that files and classified documents are kept in safe custody.
•    To check and bring to the attention of concerned officers any pending work
•    To implement policies with regard to open and confidential registries.
•    To manage an inventory of corporate General files and updates all records therein.
•    To perform any other duties as may be assigned by the supervisor

 

QUALIFICATION AND EXPERIENCE:

•    Holder of Bachelor Degree in Records and Archives Management or equivalent qualifications from recognized institutions.
•    Age limit – below 35

REMUNERATION: Salary Scale TPGS 4

 

4. SENIOR HUMAN RESOURCE OFFICER – 1 POST

DUTIES AND RESPONSIBILITIES:

i.To coordinate the functions of conditions of service and recruitment, staff welfare, industrial relations, staff discipline, and managing the documentation bureau;

ii.Provide proposals and recommendations on necessary improvements on workflow;

iii.To interpret national labour laws and updates internal policies, procedures and regulations to be in harmony with national requirements;

iv.To supervise enforcement of discipline and establishment of disciplinary policies and procedures;

v.To implement policies on staff welfare matters as well as effective and efficient system of managing them;

vi.To supervise, appraise staff and identifies training and development needs;

vii.To coordinate repairs and maintenance services of College properties as per approved procedures and policies;

viii.To ensure effective management of general registries as per approved policies and procedures;

ix.To provide bureau services for College documentation;

x.To manage the input/output control of mails and documents and ensure prompt delivery to destinations and execution of messenger services as required;

xi.To ensure vacant posts are filled as directed;

xii.To prepare memoranda for staff promotions, appointments and contracts;

xiii.To exercise responsibility in the provision of general services, e.g, by secretaries and messengers;

xiv.To coordinate the maintenance of the offices premises and ensure timely payment; and

xv.To perform any other official duties as may be assigned from time to time.

 

QUALIFICATION AND EXPERIENCE:

Master’s degree either in Business Administration, Public Administration or Human Resource Management from a recognized higher learning institution. Must be Computer literate and fluent in English and Swahili languages. At least three (3) years of general experience in related activities of which one (1) year of working experience in an academic institution will be an added advantage.

REMUNERATION: Salary Scale TPGS 7

 

5. PROGRAMMES ASSISTANT – 2 POST

DUTIES AND RESPONSIBILITIES:

i.Compile enrolment plans, lists  for academic activities to be carried out, teaching and learning materials required and budget for the academic year and/or semester;

ii.Provide proposals and recommendations on necessary improvements on workflow;

iii.Provide documentation required for academic activities by reproducing, binding and disseminating through means that will be instructed from time to time;

iv.Maintain records required for the Students Management Information System (SMIS);

v.Handle correspondences and responds to enquiries by telephone, fax, emails, or any other approved means on matters related to taught programmes and courses including applications, admissions, registration and delivery;

vi.Prepare classrooms, workshops, laboratories, proactive gear teaching and learning equipment and tools; and makes them available when needed;

vii.Prepare examination venues and informs the candidates accordingly; and

viii.Performs any other official duties as assigned by the immediate supervisor.

 

 

QUALIFICATION AND EXPERIENCE:

Ordinary Diploma either in Education, Public Administration or Human Resource Management from a recognized higher learning institution. Must be Computer literate and good writing, presentation and speech skills. General experience in related field will be an added advantage.

 

REMUNERATION: Salary Scale TPGS 4

 

6. DIRECTOR OF HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION – 1 POST

DUTIES AND RESPONSIBILITIES:

(i)In-charge of the Directorate of Human Resource Management and Administration;

(ii)To provide expertise and service that will ensure availability of the high quality human capital for improving efficiency              and    effectiveness in delivery of Services;

(iii)To provide strategic inputs and implement activities on Administration and Human Resources Management including recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and welfare;

(iv)To prepare employees annual Personal Emoluments and budget

(v)To ensure optimal, efficient and effective management and utilization of human resources;

(vi)To collect, analyse, store and disseminate data and information related to human resource development plans;

(vii)To provide data support and up-date records on various human resources information;

(viii)To formulate, review and enforce Human Resource Policies and  provide management services and organization development activities;

(ix)To process employees benefits, compensation and, maintain good  Industrial Relations including dealing with the Trade Union, currently DOWUTA;

(x)To coordinate and supervise the provision of office equipment and facilities; office management services; facilitate transport and general utility services; and, provide registry and office records services;

(xi)To provide medical services and ensure compliance to local and international occupational health guidelines (WHO, ILO, IMO) and other relevant conventions and protocols;

(xii)To participate in the preparation and implementation of fundamental TPA strategic plans; and

(xiii)To perform any other official duties as may be assigned from time to time.

 

 

QUALIFICATION AND EXPERIENCE:

Master’s Degree either in Human Resources Management, Public Administration, Business Administration majoring in Human Resources Management from recognized institutions  with working experience and  of at least Seven (7) years in relevant field, of which Four (4) years  must be in managerial position in an organization with more than 1000 employees. Must also be computer literate and Fluent in English and Swahili languages.

REMUNERATION: Salary Scale TPSS 2,.

 

7.PROGRAMMES OFFICER – 1 POST

DUTIES AND RESPONSIBILITIES:

i.Prepare lists of teaching and learning materials required and compiles budget for the same as per approved plans;

ii.Provide proposals and recommendations on necessary improvements on workflow;

iii.Liaise with academic and administrative departments to ensure timely availability of teaching and learning materials;

iv.Manage students admission, registration, delivery of  programmes and courses in close liaison with academic departments based on the relevant academic policies and procedures;

v.Prepare and implements familiarisation programme for new students;

vi.Ensure teaching and learning equipment, tools, aids and other facilities are  available when needed;

vii.Ensure classrooms, workshops, laboratories and protective gears are arranged, prepared and made available for use when needed;

viii.Maintain Students Management Information System;

ix.Prepare periodic reports on academic activities;

x.Prepare materials required for examinations and makes them available in time;

xi.Assign examinations numbers and issues identification cards;

xii.Communicate examination timetable to students and invigilators; and

xiii.Performs any other official duties as assigned by the immediate supervisor.

 

QUALIFICATION AND EXPERIENCE:

First degree either in Education, Public Administration or Human Resource Management from a recognized higher learning Institution. Possession of postgraduate qualifications will be considered as an added advantage. Must be Computer literate; and good writing, presentation and speech skills. At least three (3) years of general experience in related field in an academic institution of which one (1) year experience in the area of admission, registration and examinations is mandatory.

REMUNERATION: Salary Scale TPGS 6

 

8. ADMINISTRATIVE OFFICER – 3 POST

DUTIES AND RESPONSIBILITIES:

i.Collects the use and bills for telephone, water and electricity to ensure smooth provision of such utilities;

ii.Provides proposals and recommendations on necessary improvements on workflow;

iii.Provisions of efficient office accommodation and facilities services;

iv.Maintains comprehensive inventory of all office furniture, fittings, equipment and other assets is maintained;

v.Coordinates administration and related activities including secretarial, care taker, transport and office services;

vi.Carries out physical verifications of minor assets, updating and coding for news ones;

vii.Prepares and recommends Office space/sittings allocations and utility requirements for employees;

viii.Manages office mailing and records in most safe and efficient manner; and

ix.Performs any other official duties as may be assigned from time to time.

 

QUALIFICATION AND EXPERIENCE:

First Degree in Public Administration or Business Administration from a recognized higher learning Institution. Must be Computer literate and fluent in English and Swahili languages. General experience in related field will be an added advantage.

REMUNERATION: Salary Scale TPGS 6

 

9. MANAGEMENT SYSTEMS OFFICER – 2 POST

DUTIES AND RESPONSIBILITIES:

i.Leads the designing of new forms and review  the existing ones where necessary, which are used in the execution of the authority’s  business processes;

ii.Provides proposals and recommendations on necessary improvements on workflow;

iii.Supervises/Undertakes job analyses and evaluation in order to determine manning levels, grading and relative worthiness  of jobs in the Authority;

iv.Maintains and review HR plans, a data base on staff establishment and post number;

v.Carries out studies aimed at reviewing and improving organisation structures, Scheme of Services and Salary Grading; and

vi.Performs any other official duties as may be assigned from time to time.

 

 

QUALIFICATION AND EXPERIENCE:

First Degree in Human Resources and Public Administration from any recognized higher learning Institution. Must be Computer Literate and fluent in English and Swahili languages. General experience in related field will be an added advantage.

 

REMUNERATION: Salary Scale TPGS 6

 

KUOMBA NAFASI ZOTE JUU BONYEZA HAPA =>  MAOMBI TPA

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