Procurement Assistant at World Food Programme June, 2019
Position: Procurement Assistant– Service Contract Appointment- G 5
Expected appointment date: Immediate
Duration: One Year (renewable on satisfactory performance)
Location: Dar es salaam (1 position)
Under the overall supervision of the Head of Procurement section, the Procurement Assistant will perform the following duties:
Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
Contribute Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Education: Completion of secondary school education or First University
degree with additional years of work experience in the related functional
area is desirable Experience:
• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to
Knowledge and Skills:
• Proven ability to communicate a clear vision and inspire,
motivate and coach a team to achieve outstanding performance.
• Effective communication, stakeholder management, negotiation
and influencing skills. Language: Fluency in both oral and written English and Kiswahili.
Only short-listed candidates will be contacted
How to Apply:
The position number and title stated in this advertisement should be clearly indicated in the application. Applications should be sent with a detailed CV to: [email protected] The application deadline is 10th June 2019.