JOB DIMENSION:
- Application of Primefuels Group Safety policy
- Personnel management of a compliment of more than 50 staff (permanent and contracted) in the Stores, Tires, Fuels and Procurement section, issues relating to staff recruitment, training, supervision and performance appraisal.
- Overseeing 3 operating branches in Tanzania (DSM, Geita and Mbeya)
- Management of Fuel stock tanks of total storage capacity of more than 700,000 liters per month and approximate throughput of about 8,400,000 liters per annum
- Management of Spares stock with approximately value of 750,000$
- Tires management, approximately 6,000 tires
- Planning and ordering Fuel, Tires and Spares oversea and local.
- Assisting in planning spares for Primefuels Kenya team.
- Carry analysis and provide Metrix to show the performance of spares from different suppliers
- Budgeting and budget control for investment (CAPEX) for Stores and Procurement
- Involve in the Maintenance of company assets.
- Involve in the Internal and External Audits
- Set up and implementation of industry / group procedures and practices
ACTIVITIES:
- Stores
- To make sure all stock supplies and inventories are well maintained.
- To ensure availability of spares through proper maintenance of inventories.
- To take inventories and stock of all items.
- To maintain stocks by implementing security systems and measures.
- To maintain the stores reputation by receiving good quality of items.
- To maintain inventory by implementing purchasing plans.
- To manage stock levels and make key decisions about stock control.
- To deal with staffing issues such as interviewing potential staff, conducting appraisals and performance reviews, as well as providing or organizing training and development.
- To respond workshop and operation complains.
- To received stock reports from all branches and make arrangements as per their requirements.
- To create code for new items.
- Procurement and Supply
- Responsible for procurement activities in the company.
- To receive request, review request and approve purchase orders.
- Research for new products in the market and general commodity requirements.
- Consigning new products purchasing agreements, preparation of PO’s and how to maintain purchase records for future use.
- To plan every month purchasing of spares (Fast-moving items) and lubricants.
- To receive items stock from store keeper to know which items are missing and plan for procurement.
- To make follow up on the purchases of urgent items needed by workshop and mechanics and operation departments.
- To coordinate with clearing and forwarding team
- Management of supply planning, stocks management, export and transit logistics.
- Product procurement in liaison with AMO-Supply and PBPA to sustain demand and business growth
- Product price management
- Draw up contracts for various services with third party service providers
- HSSE
- Application of Safety Managements Systems for all locations OSHA, FIRE and etc
- To be custodian for Health, Safety, Security and Environmental Policies and Procedures
- To ensure implementation of International standards and systems such as ISO & OHSAS
- Quality Control of products to be within Tanzania quality specifications as per TBS.
- Integrity Management
- Ensures that integrity critical equipment is identified, inspected, tested
- Ensure that all the safety critical barriers have a maintenance plan
- Actively Participates in sites Technical Integrity reviews and Integrity Steering Committees
- Ensures the implementation of compensatory measures associated with degraded situations
- Logistics
- Fuel transportation and stock management (storage, quality, movement planning, loss control)
- Tires transportation and stock management (storage, quality, movement planning, loss control)
- Optimize operating costs and make proposals of assets improvement (equipment maintenance, etc)
- Maintaining HSSE, KPI’s, procedures, stocks, losses, reliability, service and efficiency
- Transport rates negotiation, transport optimization
- Maintenance
- Company’s assets maintenance in line with the budget
- Outsource service providers and contract preparation
- Contractor appointment and management
- Evaluate and monitor maintenance contractors
- General Management
- Formulating and implementing Departments action plan
- Management of staff: social responsibility, recruitment, training, supervising and annual performance evaluation.
- Prepare monthly reports on stores activities, ongoing projects and update projections for planned spares requirements and procurement.
>>> TUMA MAOMBI HAPA <<<
Competencies
To perform the job successfully, an individual should demonstrate the following:
- Teamwork and Collaboration – Effectively engages individuals and groups in meaningful discussion; Exhibits objectivity and openness to others’ views; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed; Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests.
- Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
- Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
- Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
- Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
- Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
Qualifications
- Education
Degree in Business, Commerce, Logistics, Procurement, Supply chain management, Oil and Gas, Petrochemical, and/or Computer Science is required. - Experience
10+ years of Stores Management in Transport, Logistics, Manufacturing, Mining and/or Construction Industry is required. - Communication Skills
- Verbal / Nonverbal – Convey easily and quickly any message; Speaks clearly and persuasively in positive or negative situations; listens attentively and seeks clarification; Responds well to questions; Maintain professional nonverbal communication analogous to situation
- Written – Writes clearly and informatively with a high level of sophistication; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret complex written information.
- Presentation – Presents clearly and informatively, easily maintaining audience attention and responding to audience needs; Able to facilitate discussion, progress effectively, and manage audience as needed
- Computer Skills
- Proficient in all Microsoft Office Programs including, but not limited to: MS Word, MS Excel, MS Outlook, Power Point, Access.
- ERP experience: knowledge of SAP will be an added Advantage
