Nafasi ya Kazi IOM Tanzania, Data Entry Clerk
POST DESCRIPTION
| I. POSITION INFORMATION | |
| Vacancy Notice | IOM/KSU/001/2022 |
| Position title | Data Entry Clerk |
| Position grade | G3 |
| Duty station | Kasulu/Makere, United Republic of Tanzania |
| Durations | 6 Months with possibility of extension |
| Position number | To be created |
| Job family | Migration Health |
| Organizational unit | Migration Health Division |
| Reports directly to | Migration Health Officer |
| Overall Supervised by | Chief Medical Officer |
| II. ORGANIZATIONAL CONTEXT AND SCOPE | |
| Under the overall supervision of the Chief Medical Officer, and direct supervision of the migration Health Officer of the IOM Migration Health Division in Kasulu/Makere, the incumbent shall perform the following essential duties and responsibilities: | |
| III. RESPONSIBILITIES AND ACCOUNTABILITIES | |
| 1. Assist in preparation of medical mission once the Xmif is imported from RSC.
2. Provide clerical assistance including preparing lists of Medical Forms, Daily Schedules for Counselling, Laboratory and Radiology, appointment Letters, Laboratory codes; Chest x-ray labels and any other as required. 3. Accurate and timely transmission of data and information to relevant IOM colleagues in the mission and to RSC. 4. Prepare all medical forms and documents, as required.
5. Generate EMN and medical conditions of departing applicants based on ABNs.
6. Prepare travel packets for departing clients.
7. Maintain an accurate filing system of copies of all medical records and Update files for archive. 8. Use all health assessment software like MiMOSA and Emedical to ensure proper data entry of the medical clients. 9. Scanning, printing, and filing of medical documents as needed.
10. Perform general office support work. |
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| 11. Perform any other related duties that may be assigned. | |
| IV. REQUIRED QUALIFICATIONS AND EXPERIENCE | |
| EDUCATION | |
| Requirements:
· A secondary school Diploma from an accredited educational institution
· A minimum of Three (3) years of relevant experience
· Computer Literacy in Windows
· Knowledge in Microsoft Office application package. |
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| SKILLS | |
| · Proficient in computer software: Microsoft Office (Outlook, Words, Excel, power point and Internet Explorer).
· Strong interpersonal and communication skills · Ability to work well in an international environment with people from diverse backgrounds and cultures · High level of computer literacy · Self-starter who can work independently under pressure. · Excellent problem-solving skills and eye for detail · Excellent organization skills. · Analytical, creative, and critical thinking. |
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| V. LANGUAGES | |
| English and Kiswahili are required (oral and written). | Good command of written and spoken English |
| VI. COMPETENCIES1 | |
| The incumbent is expected to demonstrate the following technical and behavioural competencies.
Accountability · Accepts and gives constructive criticism. · Follows all relevant IOM procurement procedures, processes, and policies. · Meets deadline, cost, and quality requirements for outputs. · Monitors own work to correct errors. · Takes responsibility for meeting commitments and for any shortcomings.
Client Orientation · Identifies the immediate and peripheral clients of own work. · Establishes and maintains effective working relationships with clients. · Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries. |
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1 Competencies and respective levels should be drawn from the Competency Framework of the Organization.
- Keeps clients informed of developments and
Continuous Learning
- Contributes to colleagues’
- Demonstrates interest in improving relevant
- Demonstrates interest in acquiring skills relevant to other functional
- Keeps abreast of developments in own professional
Communication
- Actively shares relevant
- Clearly communicates, and listens to feedback on, changing priorities and procedures.
- Writes clearly and effectively, adjusting wording to the intended
- Listens effectively and communicates clearly, adapting delivery to the
Creativity and Initiative
- Actively seeks new ways of improving programmes or
- Expands responsibilities while maintaining existing
- Persuades others to consider new
- Proactively develops new ways to resolve
Leadership and Negotiation
- Convinces others to share
- Actively identifies opportunities for and promotes organizational
- Presents goals as shared
- Articulates vision to motivate colleagues and follows through with
Performance and Management
- Provides constructive feedback to
- Identifies ways for their staff to develop their abilities and
- Provides fair, accurate, timely, and constructive staff
- Uses staff evaluations appropriately in recruitment and other relevant HR procedures.
- Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff
Planning and Organizing
- Sets clear and achievable goals consistent with agreed priorities for self and
- Identifies priority activities and assignments for self and
- Organizes and documents work to allow for planned and unplanned
- Identifies risks and makes contingency
- Adjusts priorities and plans to achieve
- Allocates appropriate times and resources for own work and that of team
Professionalism
- Masters subject matter related to the procurement
- Identifies issues, opportunities, and risks central to
- Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.
- Persistent, calm, and polite in the face of challenges and stress
- Treats all colleagues with respect and
- Works effectively with people from different cultures by adapting to relevant cultural contexts.
- Knowledgeable about and promotes IOM core mandate and migration
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Teamwork · Actively contributes to an effective, collegial, and agreeable team environment. · Contributes to and follows team objectives. · Gives credit where credit is due. · Seeks input and feedback from others. · Delegates tasks and responsibilities as appropriate · Actively supports and implements final group decisions. · Takes joint responsibility for team’s work.
Technological Awareness · Learns about developments in available technology. · Proactively identifies and advocates for cost-efficient technology solutions. · Understands applicability and limitation of technology and seeks to apply it to appropriate work.
Resource Mobilization · Establishes realistic resource requirements to meet IOM needs. |
| Additional Information |
| This position is open to Tanzanian nationals only. Qualified female candidates are strongly encouraged to apply.
All application documents will be handled in accordance with IOM data protection policy. The selected candidate is required to commence the assignment as soon as the recruitment process completes. |
| Other |
| Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. |
| SIGNATURES: |
| 1ST LEVEL SUPERVISOR DATE
2ND LEVEL SUPERVISOR DATE |
| STAFF MEMBER DATE |
HOW TO APPLY:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: [email protected]
The vacancy is opened for both Internal and External Candidates.
Only e-mail applications will be considered.
For further information, please refer to: https://tanzania.iom.int/careers
Posting period: From 11th January 2022– 24th January 2022
KWA MAELEZO ZAIDI BONYE HAPA
